3 min tool

Free Paperless Job Card Template

Create a printable garage job card for customer details, vehicle details, work requested, diagnosis, parts, labour and notes.

Useful for

Printing a clean job card for a vehicle repair or service
Recording complaint, diagnosis, work carried out, parts and labour
Testing a paperless job card format before moving job sheets into software

Example labour rate check

If weekly overheads are £850, technician cost is £650, target profit is £500 and there are 28 billable hours, the target labour rate is about £71.43 per hour.

Billable hours

Break-even

£53.57/hr

Target rate

£71.43/hr

Target profit

£500/wk

Paper job cards are easy to lose, hard to search and often end up separate from the invoice. A simple digital job card keeps the customer's request, the vehicle details and the work carried out in one place.

Use this free paperless job card template for one-off printable job cards. It runs in your browser and downloads a PDF. Nothing is saved to Mechanics Hub unless you sign up and use the full workshop system.

Want job cards saved against customers and vehicles?

Mechanics Hub turns job cards into linked job sheets, health checks and invoices, so the work record stays attached to the customer, vehicle, stock and payment history.

Start free See electronic job sheets

How to use the job card template

Fill in the job number and date, the customer's name, phone and email, and the vehicle registration, make and model and mileage. Record the customer's complaint, your diagnosis and the work carried out, then add lines for labour and parts with a quantity and unit.

The PDF includes a box for technician notes and space for customer and technician signatures, so it can be printed for the bay or signed when the car is collected.

What to write in each section

A job card is only useful if someone else can pick it up and understand the job. These are the parts that matter most.

Section	What to record	Why it matters
Customer	Name and the best number to reach them	You can call for approval before extra work
Vehicle	Registration, make, model and mileage	Ties the job to the right car and its history
Complaint	The problem in the customer's own words	Shows what you were asked to fix
Diagnosis	What you found and what caused it	Explains the work and the price
Work carried out	What was replaced, repaired or adjusted	Becomes the invoice description
Labour and parts	Hours and each part used	Nothing gets missed off the invoice
Signatures	Customer and technician	A record of what was agreed and done

Complaint, cause, correction

A common way to write up a job is the three Cs: the complaint, the cause and the correction. It keeps notes short and makes invoices easier to explain.

Complaint: grinding noise from the front when braking. Cause: front pads worn to the backing plate and discs scored. Correction: replaced front pads and discs, cleaned and greased the slider pins, road tested.

Get approval before extra work

If the job grows once the car is in the air, record what you found, the price you quoted and how the customer agreed: in person, by phone or by text, with the time. A short note now saves an argument at collection.

Frequently asked questions

What is a paperless job card?

A paperless job card is a digital version of the workshop job card. It records the customer, vehicle, work requested, diagnosis, work carried out, parts, labour and technician notes without relying on loose paper.

Does this free job card template save my data?

No. This public tool runs in your browser and creates a PDF. It does not save the customer, vehicle or job card details to Mechanics Hub.

How is this different from Mechanics Hub job sheets?

The free template is for one-off printable job cards. Mechanics Hub job sheets are saved against the client and vehicle, can include health checks, parts and labour, and can help build the final invoice.

What are the three Cs on a job card?

Complaint, cause and correction: what the customer reported, what you found was causing it, and what you did to fix it. Writing jobs up this way keeps notes short and makes the invoice easier to explain.

Should the customer sign the job card?

It is good practice to get the customer's agreement to the work and the estimate before you start, and their signature or written approval is the clearest record. If extra work comes up, note what was agreed and how before carrying it out.