Stock is easy to lose track of
Oil, treatments, bulbs and common parts often move faster than a spreadsheet can keep up with.
Stock and parts
Garage Stock Control Software
Garage stock control software for independent UK workshops: track parts, oil, labour, invoice usage, low stock and profit without spreadsheets.
What it handles
Track parts, oil, labour and invoice usage without spreadsheets.
- ✓ Track stock quantities and reorder levels
- ✓ Use parts directly on invoice lines
- ✓ Separate stock items from labour and services
Why it matters
Built for the notes, parts and follow-ups that actually happen in a garage.
Stock control only works if it follows the job. If oil, treatments and parts are sold on invoices but counted somewhere else, the numbers are already out of date.
Labour is not stock
Many garages want labour and service packages available on invoices, but they should not show as low-stock products.
Profit is guessed later
If cost prices are not saved when an invoice is created, profit and margin reports become unreliable.
How Mechanics Hub helps
Keep the workflow connected from first note to invoice.
✓ Create stock items for parts, fluids and consumables with units such as each, per litre, per tin or per treatment.
✓ Create service and labour items that appear on invoices without being treated as stock.
✓ Invoice-linked stock items deduct quantity and create a stock movement audit trail.
✓ Cost prices can be snapshotted on invoice lines to support gross profit and margin reporting.
Best fit for
- ✓ Garages selling oil, treatments, parts and service packages
- ✓ Workshops that want invoice-linked stock movement history
- ✓ Owners who want better visibility of gross profit without a full accounting suite
Useful next steps
Tools, guides and help for this workflow.
Guide
Garage stock spreadsheet guide
Why spreadsheets eventually break down for garage stock control and what to use instead.
Open → Free toolParts markup calculator
Work out sale price and gross profit from a part cost and markup percentage.
Open → Help articleStock control help
Learn how stock items, service items and invoice usage work in Mechanics Hub.
Open → GuideGarage invoice template guide
Understand what should go on a UK garage invoice and how line items should be laid out.
Open →Connected features
What usually connects to this workflow.
FAQ
Common questions about stock and parts.
Can garage stock control include labour?
Mechanics Hub lets you add labour and service items so they can be selected on invoices, but they are marked as service items and do not reduce stock.
When does stock reduce?
Stock reduces when an invoice is created or finalised through the invoice workflow, not while a job sheet is still being edited.
Can I track oil by litre?
Yes. Units are flexible, so you can track oil per litre, treatments per tin, sprays per bottle, labour per hour and custom units that suit your garage.
Does this replace accounting software?
No. It gives workshop-level stock, cost and gross profit visibility. Xero can still be used for formal accounting when connected.
Try the full workflow
Run a real job through Mechanics Hub.
Add a customer, link a vehicle, create a job sheet, use stock or labour, send updates and build the invoice from the same record.