Invoices get rebuilt from notes
When work is written on paper or in messages, someone has to type it again into the invoice and hope nothing is missed.
Garage invoice software
Garage Invoice Software for UK Workshops
Garage invoice software for UK garages: create branded invoice PDFs, use stock and labour line items, track internal costs and support payment links and Xero sync.
What it handles
Create branded invoices from jobs, parts and labour without retyping the work.
- ✓ Create branded invoice PDFs with workshop details
- ✓ Use manual, stock, service and labour line items
- ✓ Keep invoices connected to customers, vehicles and jobs
Why it matters
Built for the notes, parts and follow-ups that actually happen in a garage.
Garage invoicing should not start from a blank page after the job is finished. The customer, vehicle, mileage, work carried out, parts and labour should already be close to the invoice.
Parts and labour drift
Prices, units and descriptions become inconsistent when every invoice line is entered from memory.
Profit is hard to trust
If the invoice only stores what the customer paid, the owner cannot easily see cost, gross profit or margin later.
How Mechanics Hub helps
Keep the workflow connected from first note to invoice.
✓ Build invoices from customer and vehicle records instead of starting with a blank template.
✓ Select stock, service and labour items so descriptions, units and prices stay consistent.
✓ Keep internal cost snapshots away from the customer PDF while supporting profit visibility.
✓ Use payment links where enabled and Xero sync where connected without changing the local invoice PDF.
Best fit for
- ✓ Garages replacing Word or spreadsheet invoice templates
- ✓ Workshops that want invoices linked to jobs and vehicles
- ✓ Owners who want cleaner stock, labour and payment records
Useful next steps
Tools, guides and help for this workflow.
Free tool
Free garage invoice PDF generator
Create a simple browser-only invoice PDF before moving the workflow into Mechanics Hub.
Open → GuideGarage invoice template UK guide
What UK garages should include on invoices and how to structure line items.
Open → Help articleCreating invoices help
How branded invoice PDFs and invoice defaults work inside Mechanics Hub.
Open → GuideGarage stock spreadsheet guide
Why stock and labour lines work better when they connect to invoices.
Open →Connected features
What usually connects to this workflow.
Digital Job Sheets and Paperless Job Cards for Garages
Replace paper job cards with a connected workshop record.
Garage Stock Control Software
Track parts, oil, labour and invoice usage without spreadsheets.
MOT and Service Reminder Software for Garages
Bring customers back before MOT and service dates are missed.
AI Receptionist for Garages
Answer missed calls, capture enquiries and book jobs into the diary.
FAQ
Common questions about garage invoice software.
What is garage invoice software?
Garage invoice software helps a workshop create branded invoices, add parts and labour, calculate totals and keep invoice history connected to the customer and vehicle.
Can Mechanics Hub create branded invoice PDFs?
Yes. Mechanics Hub can generate branded invoice PDFs with the workshop logo, business details, customer details, vehicle details, line items, VAT, payment details and notes.
Can invoice lines use stock and labour items?
Yes. Stock, service, labour and manual lines can be used. Physical stock can deduct quantity through the invoice workflow, while labour and service items do not reduce stock.
Does garage invoicing software replace Xero?
No. Mechanics Hub handles workshop invoices and can sync invoice data to Xero when connected. Xero can still remain the accounting ledger.
Try the full workflow
Run a real job through Mechanics Hub.
Add a customer, link a vehicle, create a job sheet, use stock or labour, send updates and build the invoice from the same record.